October 4, 2020
Dear Cardinal Parents and Students:
We hope that as we go into the last week of the first quarter, your students, whether on campus or online, have been successful for the first grading period. For those of you who selected to have your students learn online for the second quarter, your commitment is from October 13 through December 18. The following is information that both on-campus and online students will need for the 2nd quarter.
Attendance: Please make sure that if your student is absent (whether on campus or online) that you turn in a note to the attendance office within 24 hours. Mrs. Kim Smith is the administrative assistant over attendance (email@example.com). If a student is 20 minutes or more late to a class, this is considered an absence. It is either excused or unexcused depending on the excuse. Remember that students must be in compliance with the 90% rule for attendance each semester. If not, the student will need to ‘make up’ time to earn the credit.
Cameras/mics Being Installed: With the cameras and mics being installed for the 2nd quarter, learning for all students will be synchronous which means online students will be learning and participating in real-time in all classes.
Dress and Grooming Code: For the students on campus, blazer season begins on Monday, November 2. Blazers are required to be worn until right before spring break. Sweatshirts do not take the place of blazers. For the online students, they will continue to wear their uniform shirt or a JPII spirit shirt along with appropriate pants. Boys: Remember the requirement for grooming - clean-shaven, hair length according to school policy.
Eligibility: A reminder that for ALL students (on-campus and online) who participate in athletics, cheer, drill, or fine arts and other extracurricular activities must be passing every class to remain eligible at the end of the quarter. There are no exceptions to that rule. If a student fails one class, the student becomes ineligible but may regain eligibility as soon as the student’s teacher posts a passing grade along with the student sitting out one performance or game. If a student receives an incomplete ‘I’, the student is ineligible until a passing grade is posted along with sitting out one performance or game. If the student fails two or more classes, the student will remain ineligible for a minimum of three weeks per TAPPS rules until the progress report shows the student is passing ALL of their classes, not just the classes he/she failed at the end of the quarter.
Enrollment for 2nd Quarter On Campus: Has increased. We will be looking at classes that are larger and checking to see if the class can accommodate the extra students or if we will need to use one of the presentation halls or even the Athenaeum which has been set up to hold a class. 65% of the classrooms have desks six feet apart and the average across the building is 5.7 feet apart. We appreciate your trust in JPII keeping the students and staff on campus safe. We have worked hard to make sure that the safety protocols are followed.
Final Exams: Will be administered online and all students should plan to be at home during exam week, December 15-18. Seniors in one-semester courses (e.g. Government, Personal Finance, etc.) and who meet the exemption requirements of attendance and grades will be able to qualify for a first-semester exam exemption. This is only offered to seniors. There are no practices or meetings during exam week. Here is the schedule for December 15-18.
Homecoming Week: October 19-23. We will still have homecoming week activities (dress down days, house decorating, mums/garters, etc.), but because of CDC, Diocesan, and state regulations at this time, we will have to limit the number of people attending the game. We are not permitted to have an indoor pep rally but are planning a pep rally outside on October 20 in which the seniors can attend (it will be streamed for everyone else to see). We are also not permitted to have a homecoming dance but may postpone a celebration to the spring if guidelines are relaxed and we are allowed to have something then. You will receive more details about Homecoming Week soon.
Lunch - For on-campus students purchasing lunch: We will continue to require that students use their badges daily to access their mealtime account for the foreseeable future. Cash will not be permitted because of the handling of money and change. Please make sure that you have deposited money into your student’s account or have your student drop off a check to the dining hall so that your student does not have a negative balance. At this time, we will continue to use the dining hall and three presentation halls for the students to eat their lunch. Seniors will be able to eat in the senior courtyard provided there is space and weather permitting. All students must practice social distancing and wear their masks at any time they are not eating.
PSAT: Will be administered on Wednesday, October 14, 2020 to both on-campus and online students. Students must be in their testing rooms and in their seats no later than 8:30 a.m. They will need their own calculator and two sharpened pencils. This is a 12:30 early dismissal day with no lunch. We expect all rides here on time to pick up students. There will be a staggered dismissal just as we normally would. Students whose parents cannot be here at 12:30 will need to wait for their rides in the assigned presentation halls. All students must be picked up no later than 2:00. The plan for online students taking the test is that they will enter through the far back entrance in the junior house, test in assigned classrooms in the junior house and exit from the same door they entered. They will have their temperature checked and answer the COVID questions when they enter the building. Parents of online students can pick them up in the student parking lot since seniors will not be here that day. We will have a staggered dismissal. The online students will be the first to be dismissed and will exit from the same door they entered. Then sophomores will be dismissed through the junior exit; next will be the freshmen through the front entrance along with juniors who do not drive; the ones who drive will be the next group dismissed and finally, the last group will be all of the students who need to wait for their rides in the presentation hall. Please text your students when you will be here and where you are located. Senior Enrichment Day: Will also be Wednesday, October 14. Seniors can work on college applications/essays or schedule a college visit. They will not be on campus on this date as we are administering the PSAT to 9th, 10th, and 11th graders.
Rainy/Inclement Weather Dismissal: Just a reminder that if the weather is bad students must show their last period teacher their parent’s text that they are here and where they are located so that your student when dismissed knows exactly where to go. If students have not heard from you, they will need to go to the assigned presentation hall to wait until you let them know that you have arrived. We cannot allow students to wait in a large group outside for any length of time.
Reminder of Safety Protocols: Please make sure that you take your student’s temperature before coming to school. If your student has a fever of 100+ or not feeling well, please keep him/her home. Also have your student prescreen the COVID questions. The students’ temperature will also be taken at school and will be asked to respond to the COVID questions. Students are asked to wash their hands often, to use the sanitizer stations located around the building frequently and to practice social distancing throughout the day. The disinfectant used in the school for classrooms and all areas is good for 90 days and the sanitizers at the front of the building and at the junior house entrance are good for 24 hours. We are asking that you and your students avoid large gatherings where there could be possible exposure for COVID. The few positive COVID cases we have reported have been from outside of JPII. We live in challenging times and must do everything possible to keep our students and staff safe.
Students doing their work: We encourage you to check the teacher’s gradebook to see where your students are, their current averages and what assignments may be missing. This is the second half of the semester and final exams will be administered at the end of 2nd quarter. (see above) We also encourage you to keep a line of communication between you and your student’s teachers so that there are no surprises for you regarding your student’s progress.
Student Expectations at Lunch: Students are expected to put on their masks after they finish eating if they wish to visit with their friends. Beginning 2nd quarter, students who do not follow this policy will receive an automatic Saturday School. Lunch can be the most vulnerable time for students and staff and we need to assure that this protocol is followed to keep all students safe.
We have had a great first quarter. The on-campus students have done what we have asked them to do and we are proud of how everyone has ‘stepped up to the plate’ to keep everyone safe. Our online students have also kept up with their work and are doing a good job. The cameras will be a wonderful addition to their learning in real time. We know that the second quarter will be just as strong. Thank you for your continued support and partnership during these unprecedented times for all schools. Remember that we are all in this together. If you have any questions regarding procedures or operations, please do not hesitate to contact me or one of the Deans.
Psalm 16:8 I have set the Lord always before me. Because he is at my right hand, I will not be shaken.
Blessings and Continued Prayers,
Dr. Marlene Hammerle, Principal
September 25, 2020